Nearly there!

Good Evening All,

This is the last time we are going to formally write to you before we leave!

Final Details for Thursday

Gloucestershire – Please arrive at Woodhouse Park for between 1800 and 1845.

Cornwall – You have received an email separately from Andy.

To clarify on the kit list we sent across to you it talks of a ‘Clothes swap bag’. We would like you to put one change of clothes into a carrier that you can swap with someone at Woodhouse. This is just in case your bag gets delayed.

We would also like you to bring a packed lunch for Friday, (we will provide breakfast). There will also be some food on the plane but with the change we would like you to have a backup. You may also want to bring sweets/snacks for the journey. Please remember no liquids will be allowed through security in your hand luggage. (unless under 100ml in a clear bag)

We have also had questions regarding why parents have been asked just to drop off on Thursday. After lots and lots of discussions between the leaders it has been decided that it would be unfair for parents to stay for a final farewell as not all can be involved due to being split across the country.

We all need to travel to the airport in uniform (the media are meeting us at the airport). You may wish to wear trousers at this point. Please make sure they are scout trousers or smart blue/black. You can carry a change of clothes for on the plane but we all have to be in full uniform including shorts when we get off in Japan.

If you would like to bring a sleeping bag with you for the few hours we will have to sleep, please make sure it is well labelled with your name and it will be stored for you and can be picked up when we get to Leonard Stanley on our return.

A few final comments

  • You can’t take compressed gas (deodorant)  in your hand luggage and you will also need a small clear plastic bag for any other liquids
  • Make sure you take a list of addresses you want to send postcards to
  • There is a small chance you may get heat rash –  google it and prepare
  • If you are taking a water pistol put it in your main in your bag
  • Take a Jumper. They are useful for pillows and 3am starts


Please find attached a document with the final details of the In Touch process for the whole unit Gloucestershire and Cornwall. This should be used if you need to contact us and also if we need to contact you. This is particularly important if this is sensitive news so we can support as required.

If you need to contact anyone in Japan, the correct thing to do is

Main contact:   1st           David     01453 826567 / 07967 272089

Backup            2nd          Pete      01452 812309

Backup            3rd           Carol      07999 948263


As always if you have any further questions please do not hesitate to fire away

Many Thanks,

Rishona, Andy, Geoff and Matthew.

PS Woolly Pirates don’t forget your passport!

Tokyo ideas

Post your Tokyo ideas here:

You can add notes to bubbles (see the Museums->Sumo?) bubble


Next week I’ll add another one so you can tell us your groupings and where you’re actually going.

Tent allocations!

1 2 3 4 5 6 7 8 9
Juliet Mary Emma Esther Rory Bryn Harry Josh Fraiser
Hannah Lucy Ella Erin Ben Joe Ned Josh Jacob
Sophie Rachal A Riannon Rachel J Ant Marlin Henry Guy Cyrus
Sarah Rosie Amy Annalie Joe George Joe H Taine Sam

Badges to take to Japan

This form is for unit members only (sorry!). IF you would like to order some red unit badges to take to Japan as swaps, please fill out this form by lunchtime on the 22nd of June

May Update

Info from the meeting on 26th May


Patrols will be self sufficient in Tokyo – we’re being provided with both travel cards (like Oyster) and cash for lunch/dinner.

Skytree and Earthquake centre are being done as a Unit – one of the very few units to get both as a unit!

Staying at the National Youth Centre – unknown room allocations at the moment.


Not much to update, but this is a sample program for a UK unit for HoHo arrival:

  • Welcome the arriving UK Unit at the airport.
  • Take the Unit by a chartered bus from airport to City Public Hall (sandwiches to be catered on the bus just in case your Unit has not enough time to take a lunch due to busy and time-consuming arrival procedures in Japan. If needed, let us know, please )
  • UK Unit enters the hall ( English song Land of Hope and Glory cd played )
  • Flag ceremony ( UK, Japanese national flags. National anthems cd played )
  • Welcome speeches by Prefectural Council representative, and a scout (English interpretation )
  • Speeches by UK Unit scoutmaster and a scout ( Scripts are needed by our side for English-Japanese interpretation in advance, please )
  • An exchange of memento between UK Council and our Prefectural Scout Council
  • Unit members meet hosting families ( Self-introduction, exchange of mementos, pamphlets )
  • Refreshments
  • Entertainment performances such as Ryukyu dances, karate martial arts, etc )
  • Performances by UK Unit ( please have some ) in return
  • Picture taking of all members attending
  • Some instructions
  • Closing of welcome reception and Unit members taken by hosting families to stay home

Camp itself

We’re on the Northern Hub, Chokai subcamp

Sub camps are 50 units, 200 per Hub. Around 6 UK units per subcamp.

Lots of toilets, both communal and cubicle showers, wifi points around (strength unknown)


You’ve had the policy emailed, any questions should be directed to Unity.

Money Matters

Japan is a cash based society still. We’re advised to take cash to HoHo as ATMs may be unknown.

There are ATMs on site.

The UKC has plans for emergency support of units across the globe if needed.


All participants will be issued with a wristband (on the plane) with emergency contact details (Skype/phone)

If you need to contact us, or we contact you we follow this process:

You <–> Unit Home Contact <–> UK Home Contact <–> UK Operations Centre <–> Us

In just over 50 days Scouts from Gloucestershire will be heading for the World Scout Jamboree in Japan

Across the planet Scouts, from nearly every country and territory, are busy preparing for their trip to the 23rd World Scout Jamboree. Amongst them are 27 Scouts from Gloucestershire who have spent over 15 months planning, raising funds and training to take part in the greatest adventure of their lifetime, the World Scout Jamboree which takes place this summer in Japan.

With now just a few weeks to go the excitement is building. Scout leader Matt from the Woolly Pirates Unit said “Preparing for this World Scout Jamboree has been a true journey. There has been a lot planning and hard work. We have had several training camps and fundraisers where the young people from all over the county have joined together to become a comprehensive team. Already they have discovered new friends and have shared new experiences. The anticipation is growing and when we get to Japan I just know it will be 100 times better. I’ve done some pretty fantastic things with Scouts since I became a volunteer but this tops the lot.”

Chief Scout, Bear Grylls said: “While lots of people know that Scouting is all about adventure, they often don’t realise that adult volunteers get to do just as much as our young members through their involvement. The World Scout Jamboree is a great example of this. Over the course of the Jamboree Scouts will be able to meet people from around the world, take part in amazing adventures and experiences and be challenged to think about global issues in a new light. That is why Scouting is one of the greatest youth movement on earth and why I am so proud to be part of it.”

Between the opening and closing ceremonies, participants will have the opportunity to take part in literally hundreds of activities focused on discovering new cultures, the environment, sustainable development and global development issues. Taking a break from the vibrant main Jamboree site with its 30,000 participants the Gloucestershire group will also take part in a moving visit to the Peace Park in the Centre of Hiroshima. This part of the Jamboree programme will take Scouts in mixed groups from almost every nation on earth to experience the solemn and reflective atmosphere created in the Peace Park.

Explorer Scout Joshua, 14 from Cheltenham said “This is a real opportunity for me to meet other young people from all over the world, to discover things about their culture and traditions and have fun with them. I just can’t wait to get there.” The World Scout Jamboree runs until 8th August. The Scouts from Gloucestershire are then visiting the homes of other Scouts in Shizuoka before returning to the UK.

An exciting week!

There’s lots happening this week!

Today marks 100 days until we fly…keep an eye on the twitter feed and here for more information.

Camp this weekend – keep an eye on the weather forecast. Remember we want to leave at 6pm, and that you need to bring money in envelopes. As we’re in minibuses spaces is tight, so be prepared to have bags on laps (pack light!)

Kit arrives soon – some units already have theirs. All being well, you will need to pick up your kit from a to be confirmed location between 10am and 2pm on Sunday 26th of April. Patrol leaders will be asked to help on the Saturday in preparing this.

See you all soon!